It is a puzzling but true fact that people generally are capable of using all manner of modern electronic device but frequently never had the chance to learn how to scan. Here are some tips and suggestions designed to get newcomers to this field off to a better start.
It is always good to spend time getting acquainted with the device. Possibly a stand on its own type of scanner only device, or perhaps a three in one print, copy & scanner type of unit. The latter are often described as a multifunctional or MFD device. Their versatility makes them very useful in both office and home applications. Handheld varieties are not used as widely and omitted from this discussion.
The majority of modern devices come with good help yourself guides that take new users step-by-step through the scanning process. Usually these will be on the discs containing the device drivers but if not, search the internet and a tutorial or some self help guide will turn up.
Now it is time to pick the appropriate formats for different images, selecting the resolution and deciding where to store images after scanning are the key steps of this stage. The PDF format standing for Portable Document Format is widely and successfully used for scanning documents. These are easily printed, attached to emails and sent to colleagues or friends, or simply as a means to archive important documents.
Higher resolutions are not required for documents and frequently users waste disk space or clog up network traffic by setting this too high. Resolution is normally defined in dots per inch or DPI, which crudely described, refers to the density of ink or toner, and thus the eventual quality, when printing. For text a setting of 150 DPI is sufficient. For more complex documents containing images, color or diagrams, try a setting of 300 DPI.
Scanning is also a great way to digitize photographs. For this purpose it is better to select a jpeg file format. Created by a company called the Joint Photographic Experts Group, the abbreviated name is obvious. Basically the process comprises the compression of a compound image into a file type that is easy to manipulate. A resolution between 300 increasing to 600dpi may be required to achieve optimum results.
Beware that adjusting scanning resolution is not a cure all for improving image quality. Bad images will remain bad no matter what kind of setting is selected. Additionally remember that the larger the resolution the larger the resulting file size. Computers with older or slower processors will battle to handle very large resolution images.
Naming all the images scanned individually is of great importance and the concluding suggestion of this brief guide. Being able to clearly identify a file makes life so much easier. Some systems, especially the three-in-one MFD type, will allocate their own file names if this is not done properly. If many scans are performed, opening each one to view the content can be very annoying.
This advice is aimed to get new users up and running with their scanners and capable of performing the basics. Making the effort to learn how to scan correctly creates a platform from which improved technique and information about additional formats can be acquired.
It is always good to spend time getting acquainted with the device. Possibly a stand on its own type of scanner only device, or perhaps a three in one print, copy & scanner type of unit. The latter are often described as a multifunctional or MFD device. Their versatility makes them very useful in both office and home applications. Handheld varieties are not used as widely and omitted from this discussion.
The majority of modern devices come with good help yourself guides that take new users step-by-step through the scanning process. Usually these will be on the discs containing the device drivers but if not, search the internet and a tutorial or some self help guide will turn up.
Now it is time to pick the appropriate formats for different images, selecting the resolution and deciding where to store images after scanning are the key steps of this stage. The PDF format standing for Portable Document Format is widely and successfully used for scanning documents. These are easily printed, attached to emails and sent to colleagues or friends, or simply as a means to archive important documents.
Higher resolutions are not required for documents and frequently users waste disk space or clog up network traffic by setting this too high. Resolution is normally defined in dots per inch or DPI, which crudely described, refers to the density of ink or toner, and thus the eventual quality, when printing. For text a setting of 150 DPI is sufficient. For more complex documents containing images, color or diagrams, try a setting of 300 DPI.
Scanning is also a great way to digitize photographs. For this purpose it is better to select a jpeg file format. Created by a company called the Joint Photographic Experts Group, the abbreviated name is obvious. Basically the process comprises the compression of a compound image into a file type that is easy to manipulate. A resolution between 300 increasing to 600dpi may be required to achieve optimum results.
Beware that adjusting scanning resolution is not a cure all for improving image quality. Bad images will remain bad no matter what kind of setting is selected. Additionally remember that the larger the resolution the larger the resulting file size. Computers with older or slower processors will battle to handle very large resolution images.
Naming all the images scanned individually is of great importance and the concluding suggestion of this brief guide. Being able to clearly identify a file makes life so much easier. Some systems, especially the three-in-one MFD type, will allocate their own file names if this is not done properly. If many scans are performed, opening each one to view the content can be very annoying.
This advice is aimed to get new users up and running with their scanners and capable of performing the basics. Making the effort to learn how to scan correctly creates a platform from which improved technique and information about additional formats can be acquired.
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