The dramatic shift in business from the mountains of paperwork in the past to the digital products of the present has been one of the most fundamental changes in business in over a century. It was immediately obvious that word processing allowed changes to be made instantly without the time consuming reproduction of entire pages. However, all the documents already created had to be reproduced by hand until the advent of HP Teleform OCR Software.
As the businesses became focused on information technology and the standard desktop included a computer, the time expended creating and correcting documents was drastically reduced, and most employees could produce their own without the added man-hours of an administrative assistant. Retrieving documents could be accomplished electronically through search functions and accomplished in seconds even with thousands of documents stored.
A specific area that caused significant expense for companies was forms handling. Despite the much anticipated paper free world that the adoption of information systems for handling data seemed ready to allow, filling out forms remained a critical element. From doctor's offices to points of sale, forms are the mainstay for capturing data, all of which were still handled the old fashioned way, on paper.
The problem for programmers was getting printed characters into digital format. In addition to capturing the characters correctly, it had be accomplished rapidly and reliably. The gold standard for development was to replicate the accuracy and efficiency of people already doing the job, this turned out not to be a very high standard.
The advent of optical character recognition was the breakthrough needed. The technology to copy a whole document image was available, but the data within the document could not be automatically extracted for use in databases or other analysis tools. By creating a database of the expected characters and shapes and having the scanned image checked pixel by pixel against the chart, accurate reproduction became possible.
Using this type of advanced recognition programming, it is now possible to take printed documents and scan them, with the output a digital file. This is a complex process, as there are a number of difficulties to overcome. Stray marks from printers, handwritten annotations that are illegible and even dirt and debris must be excluded as much as possible.
Electronic filters in the form of algorithms could anticipate and remove the dots and marks faxes and copies often have, making the digital copy cleaner than the document itself. There was also a need to straighten any documents since putting the original on the copy machine is not always truly vertical. Once all the algorithms and anticipated characters lines and shapes are in place, the program is ready.
With the program finished, scanning documents can be accomplished faster than automated copying, and far ore efficiently than by hand. Once scanned and replicated, there is no cost to transmit them anywhere in as may copies as needed. HP Teleform OCR Software makes handling forms as easy as making a photocopy.
As the businesses became focused on information technology and the standard desktop included a computer, the time expended creating and correcting documents was drastically reduced, and most employees could produce their own without the added man-hours of an administrative assistant. Retrieving documents could be accomplished electronically through search functions and accomplished in seconds even with thousands of documents stored.
A specific area that caused significant expense for companies was forms handling. Despite the much anticipated paper free world that the adoption of information systems for handling data seemed ready to allow, filling out forms remained a critical element. From doctor's offices to points of sale, forms are the mainstay for capturing data, all of which were still handled the old fashioned way, on paper.
The problem for programmers was getting printed characters into digital format. In addition to capturing the characters correctly, it had be accomplished rapidly and reliably. The gold standard for development was to replicate the accuracy and efficiency of people already doing the job, this turned out not to be a very high standard.
The advent of optical character recognition was the breakthrough needed. The technology to copy a whole document image was available, but the data within the document could not be automatically extracted for use in databases or other analysis tools. By creating a database of the expected characters and shapes and having the scanned image checked pixel by pixel against the chart, accurate reproduction became possible.
Using this type of advanced recognition programming, it is now possible to take printed documents and scan them, with the output a digital file. This is a complex process, as there are a number of difficulties to overcome. Stray marks from printers, handwritten annotations that are illegible and even dirt and debris must be excluded as much as possible.
Electronic filters in the form of algorithms could anticipate and remove the dots and marks faxes and copies often have, making the digital copy cleaner than the document itself. There was also a need to straighten any documents since putting the original on the copy machine is not always truly vertical. Once all the algorithms and anticipated characters lines and shapes are in place, the program is ready.
With the program finished, scanning documents can be accomplished faster than automated copying, and far ore efficiently than by hand. Once scanned and replicated, there is no cost to transmit them anywhere in as may copies as needed. HP Teleform OCR Software makes handling forms as easy as making a photocopy.
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